Receiving
Send stock to the warehouse with purchase orders, and follow them from created to fully received.
The Receiving section is how you tell the warehouse what stock is coming. You create a purchase order (PO) listing what you're sending; your 3PL receives it onto the shelves and the PO updates as units arrive.
The purchase order list
Two tabs:
- Today's Arrivals — POs expected to land today, as quick-glance cards.
- All Purchase Orders — the full table.
Each PO carries two status signals:
| Order Status | Meaning |
|---|---|
| Pending | Created; nothing received yet. |
| In Progress | The warehouse is actively receiving it. |
| Completed | Receiving finished. |
| Cancelled | Cancelled before completion. |
| Inventory Status | Meaning |
|---|---|
| Not Received | No units in yet. |
| Partial | Some units received. |
| Received | Everything (or more) accounted for. |
The Received / Ordered column shows progress at a glance (e.g. 60 / 280).
Creating a PO
Use Create PO to start one:
Set the vendor, expected arrival, and optionally tracking and a note.
Add lines — pick each SKU and the expected quantity.
Save. The PO appears as Pending, ready for the warehouse to receive against.
Duplicate a PO
Reordering the same assortment? Open an existing PO and Duplicate it to pre-fill a new one with the same lines.
Following a PO
Open a PO to see its detail, organized into Details, Lines, Attachments, and Timeline.
The Lines tab is where receiving progress shows up per item:
| Line status | Meaning |
|---|---|
| Pending | Not received yet. |
| Partial | Some of the expected quantity received. |
| Complete | Received in full. |
| Over | More received than expected. |
| Short | Finished receiving with fewer than expected. |
Damaged units, unexpected items (not on the original PO), and any discrepancy notes the warehouse recorded all surface here too. Once a PO is Completed, a Receiving Report summarizes the outcome — Complete, Short, Over, Damaged, and Unexpected counts — which you can export to CSV.
You create and track POs; the physical receiving — scanning units onto shelves — is done by your 3PL's warehouse team. So you'll see receiving progress and discrepancies, but the "Start receiving" controls belong to them.