Purchase Orders
The PO list with order and inventory status, and the full detail of a PO as it's received.
Receiving → Purchase Orders is the list of everything you've told the warehouse to expect, with live receiving progress.
The purchase order list
Two tabs:
- Today's Arrivals — POs expected to land today, as quick-glance cards.
- All Purchase Orders — the full table.
Each PO carries two status signals:
| Order Status | Meaning |
|---|---|
| Pending | Created; nothing received yet. |
| In Progress | The warehouse is actively receiving it. |
| Completed | Receiving finished. |
| Cancelled | Cancelled before completion. |
| Inventory Status | Meaning |
|---|---|
| Not Received | No units in yet. |
| Partial | Some units received. |
| Received | Everything (or more) accounted for. |
The Received / Ordered column shows progress at a glance (e.g. 60 / 280).
Following a PO
Open a PO to see its detail, organized into four tabs.
Details
The vendor, expected arrival, tracking, and carton/pallet counts, plus a totals row — Expected, Received Good, Damaged, and Variance.
Lines
Receiving progress per item:
| Line status | Meaning |
|---|---|
| Pending | Not received yet. |
| Partial | Some of the expected quantity received. |
| Complete | Received in full. |
| Over | More received than expected. |
| Short | Finished receiving with fewer than expected. |
Damaged units and unexpected items (not on the original PO) surface here too. Once a PO is Completed, a Receiving Report summarizes the outcome — Complete, Short, Over, Damaged, and Unexpected counts — which you can export to CSV.
Attachments
Drag in packing lists, invoices, or photos (PDF, image, or spreadsheet) to keep supporting documents with the PO. Anyone can download them; you can remove ones you uploaded.
Timeline
A running log of everything that happened to the PO — created, edited, received, and status changes — plus a note composer to leave a comment for your 3PL.
You create and track POs; the physical receiving — scanning units onto shelves — is done by your 3PL's warehouse team. So you'll see receiving progress and discrepancies, but the "Start receiving" controls belong to them.